Money Strategy Tips from a Financial Advisor with Ryan Derousseau

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Money Strategy Tips from a Financial Advisor with Ryan Derousseau

Episode Cover Image for Money Strategy Tips from a Financial Advisor with Ryan Derousseau

 “A planner, when they are evaluating your situation, they are looking at everything through the eyes of taxes — so how you’re saving, how you’re spending, how you’re paying back debt — it’s all through the eyes of taxes long term because we want to bring down the amount you’re paying in taxes long term. And so a CPA is really good at that year planning, whereas the planner is good for the long term planning strategy.”

~Ryan Derousseau

Meet Ryan Derousseau

Ryan Derousseau, CFP®, is a fee-only financial planner who specializes in working with therapists and private practitioners, enabling them to thrive financially so they can focus on clients. He’s taken his years of experience working for himself and his deep knowledge of the financial space to build a process to help clients shape their business with their goals, family and future at the forefront. He shares this process with clients at United Financial Planning Group, based in Long Island.

In this Episode...

Have you considered how a fee-only financial planner could help you with your money strategies? Financial advisor Ryan Derousseau joins Linzy on the podcast and shares tips for bringing down your taxable income as well as strategies to make your practice more sustainable as you prepare for retirement.

Listen in to hear practical steps you can take today to financially benefit your business for years to come. Learn what makes a fee-only financial planner different and how you could benefit from using an advisor.

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Episode Transcript

Ryan [00:00:01] A planner, when they’re evaluating your situation, they’re looking at everything through the eyes of taxes. So how you’re saving, how you’re spending, how you’re paying back debt. It’s all through the eyes of taxes long term because we want to bring down the amount of you’re paying in taxes long term. And so a CPA is really good at that year planning, whereas the planner is good for the long-term planning strategy. 

 

Linzy [00:00:28] Welcome to the Money Skills for Therapists podcast, where we answer this question How can therapists and health practitioners go from money shame and confusion, to feeling calm and confident about their finances and get money really working for them in both their private practice and their lives? I’m your host, Linzy Bonham therapist turned money coach and creator of the course Money Skills for Therapists. Hello and welcome back to the podcast. Today I’m excited to have Ryan Derousseau, who’s a certified financial planner on the podcast. I mention this in my conversation with Ryan, but I have been approached by many financial planners over the last few years of doing this work, who want to connect with folks who listen to this podcast and, you know, the folks that I serve. I’ve said no to everybody up to this point until Ryan. The reason that I’m excited to have Ryan on this podcast today is that he is a fee-only financial planner, which is a big deal. And we’re going to talk about that more in the podcast. Like what is the value of fee-only versus other more traditional models of how folks get paid for financial planning? But he also specializes in working with therapists and private practitioners, which is really rare. So you pay Ryan out of pocket and he specializes in serving us, the folks who, you know, serve other people, the helpers in the world. And his goal is to help people like us thrive financially so we can focus on our clients. Today in our conversation, Ryan and I talk about understanding more about that fee-for-service model of financial planning versus how people usually get paid, like why you should look for a fee-only financial planner. This is something that I’m really passionate about. So really great to talk with Ryan about this. Today we talk about some tax strategies and some interesting little tricks in your business that might already apply to you. Like you might already be in a position to be able to use some of these things to save you money on taxes. We also talked about succession planning and thinking about actually setting up your business so you could sell it even as a private practitioner, like a solo practitioner, which is a new idea to me, but I’m really into it. So we cover a lot of ground today using that big picture financial thinking that Ryan has as a certified financial planner and I think is really the value of having a certified financial planner in your life, which is somebody who can look at your personal finances, not from the perspective of today or this month or this year, but they’re thinking 30, 40 years for you and helping you bring that into the way that you’re planning your money. Here is my conversation with Ryan Derousseau. So, Ryan, welcome to the podcast. 

 

Ryan [00:03:13] Yeah, thank you for having me. Very excited to be here. 

 

Linzy [00:03:15] I’m very excited to have you here, Ryan, because you are the first certified financial planner that we’ve had on the Money Skills For Therapists podcast. 

 

Ryan [00:03:23] Oh, very cool. Yeah. Honestly, I’m not surprised. Well, one thing when I was looking at like – because basically I was a writer for many, many years and I covered financial planners, I covered personal finance topics and I was self-employed. And so when I was making the switch, just because I wanted to work with people one-on-one, a group that was self-employed that I saw there was not nearly as much people helping them and guiding them on the financial track, were therapists. And I like working with therapists. I think they’re great people, they do great work. And so – I have a therapist – so I am very much in line with that. And so it just it stood out to me as sort of a special. 

 

Linzy [00:04:04] There’s kind of a gap there, right? Like, there’s a lot of financial planners for doctors, for instance. Yeah, exactly. They get a lot of attention. 

 

Ryan [00:04:10] Everyone’s going for doctors. 

 

Linzy [00:04:11] Everybody wants doctors, which makes sense because doctors, you know, can have a very, very, very high income. They’ve got a lot of money to work with, which is kind of fun too, I would assume, as a financial planner. Like, you get to do all sorts of cool tax strategy and stuff like that. But yeah, therapists are certainly underserved and we very much need the kinds of supports that you are giving to folks with this long-term financial planning. 

 

Ryan [00:04:31] That’s great to hear. I’ll give a quick plug in terms of: look for a fee-only advisor. 

 

Linzy [00:04:35] Yes, thank you. 

 

Ryan [00:04:36] We have developed new ways for people to pay, so it’s not like doctors are not the only ones who get service now. All sorts of people get service now. 

 

Linzy [00:04:45] Yes. And let’s pause on that for a second, because this is something actually, Ryan, like in terms of putting folks in front of of our audience, right, our Money Skills for Therapists audience who are listening. Or Instagram. I’ve been approached by many financial planners, I will tell you, over the years, who want to be connected with the folks who are here for these conversations. And the reason I say no is because they’re not fee for service. And I feel really strongly about this. Let’s talk just a little bit more about the difference between fee for service and what you were referring to of like why folks want to work with doctors. 

 

Ryan [00:05:16] Yeah. 

 

Linzy [00:05:16] Have to explain the difference in how you get paid. 

 

Ryan [00:05:19] Absolutely. And this is one of the first things like when I covered financial planners, this was one of the first things I learned. And so as- my entire writing career, I would only speak to fee-only or fee-for-service advisors because they’re basically the ones you can trust where their advice is aligned with you. Because what you have are three different options a fee-only, fee-based, and commission. And commission and fee-based, what they’re doing when they’re providing you advice is they’re also getting commissions on the side from a life insurance agency, a mutual fund company, or some other service. And so when they’re saying, hey, you should put your money into this X mutual fund, well, is that the right mutual fund or is that the mutual fund that’s kind of works for you, but also pays them really well? And my first experience was this was personal. Like my wife’s father had a financial planner for 20, 30 years. He sent us to the financial planner. And, you know, he wined and dined us and we’re like, how is he getting paid for this? It wasn’t a couple of years later till I learned about this stuff. And I looked at it and I was like, Oh, that’s how he’s getting paid. He’s in a mutual fund that’s not growing at all, but paying him every single time we put money into that account. And so that personal experience really kind of lit a fire under me as well. 

 

Linzy [00:06:45] Yeah, it’s going to be hard for somebody to give you the best advice for you when they’re also thinking about their own paycheck. And this mutual fund here is going to pay them a bunch of money. And this one over here that actually might be more appropriate for you, they don’t get as much money from. Like it puts their financial interests and your financial interests in conflict. 

 

Ryan [00:07:02] Exactly. Yeah. Said better than me. Yeah. 

 

Linzy [00:07:05] So fee for service, then. Tell us, like, what does that model look like? How is that different? 

 

Ryan [00:07:11] Yeah. So I only get paid by my clients. They come to me and, you know, there’s three different ways I tend to work with them. They might need a specific plan for something. They’re going through something or they’re DIY or who likes to do it themselves. And so we just basically we have an hourly rate. How long is the plan going to be? Okay, here’s the plan. Here’s how to get started. They’re off on their own. They go do it. You know, what we found was people are hesitant to go off on their own. So like, let’s say you’re opening a solo 401K if you’ve never done that. Are you picking the right button? You know, when I first did it, the experience was, I hope this is right type of experience. And so what we did is we created a subscription model. And so essentially we take the cost of the financial plan divide by 12. And so you have access to me every quarter where we’re going through a portion of the plan and whatnot. And that helps also because life changes, things change. Inflation changes, laws change, that sort of thing. And then if you’re, you know, a little further along in your journey and you have assets that you want someone else to manage, then there’s also the asset under management strategy, which is, you know, where we’re investing for you. We do broad-based index funds. It’s not like, yeah, you know, we’re picking stocks or anything like that and then you pay via the portfolio, right? 

 

Linzy [00:08:35] And with assets under management, basically it’s like if I have a bunch of money invested with you, if the money does well, I do well and you do well. Right. Like where. 

 

Ryan [00:08:44] It’s somewhat. Yeah. And you know, like I always this is a probably something to talk about with your audience just because a lot of people look at investing is like returns and gains. Like how much am I getting back and how much am I losing. A financial planner who’s worth his salt or her salt is really not looking at gains and losses in the short term. What they’re looking at is are you invested in a way that matches your risk willingness or risk tolerance? Yeah. So essentially, if the market drops, are you going to sell everything and hide under the couch or are you going to keep it steady? Because we want to keep it steady. This is a long-term plan. It’s not a short-term plan. We’re worried about that and your time horizon or when you actually need that money. And so this is what the value of index funds is, because we can really figure out sort of your risk tolerance, determine how much risk you need to be exposed to via the index funds, and then plan that over time. And so that’s really how we invest, even if, you know, we’re investing for you. But that’s gains and losses type of thing. Sure. Yeah. If it goes up. Yeah, I want to make a little bit more money in that case. 

 

Linzy [00:09:56] Yes. Yeah. Yeah. And I think, you know, what you’re mentioning here is such an important quality that folks who do the work that you do can bring to somebody’s life, which is that long-term perspective. Yes, because I think I think, too, there still is so much of this kind of like a get-rich-quick narrative around business in general, you know, money in general. And like, we, you know, can be trained to think short term and think like, oh, things are really good. Things are really bad. Right? But someone with your training knows that it’s about decades, right? Not about a week or a year even. 

 

Ryan [00:10:30] Yeah. I mean, that’s also, you know, when we’re talking about the like the therapy business, right? You know, we get very excited when we’re like, oh, things are going really, really well. Yes, I think I’m going to hire my first employee and I’m going to, you know, maybe buy a spot as opposed to rent a spot and things of that nature. And that’s all well and good. These are all things like we want our clients to do, eventually do. But we’re also looking at it with that sort of broader look like what are the protections in case you buy that and suddenly you lose like 10% of your clients and then what next? Or you hire that person. And while they’re not performing like they should and business is slower, then what? So we’re worried about all the ifs and buts of like. 

 

Linzy [00:11:18] Yes, okay. And you know, related to that, I know that there’s this this term which is probably going to be familiar to folks who are listening, which is this idea of backstops. Backstops in your money. Can you explain to folks listening what a backstop is? 

 

Ryan [00:11:33] Oh, yeah, absolutely. It’s not a technical term, but I feel like it’s a term that’s really started to pop up as sort of a way to just a synonym for buffer, you know? So because we love, you know, marketing like lingo. Yeah. 

 

Linzy [00:11:48] But got to make it slightly different. Absolutely. 

 

Ryan [00:11:50] You know, really stand out. Yeah. But yeah. So the backstop or buffer is really sort of how you protect your business. As we’re building that business, we want to make sure that we’re putting layers in place so we never feel that like real anxiety when you’re first starting out because just we want to go forward. We don’t want to go backwards. And that’s really where the buffer or backstop is. And so this can take shape in many different ways. You know, for a business owner, I’m always talking about them building a – not just an emergency fund for their family finances, but an emergency fund for their business. And people are like, oh, I don’t want to just have cash sitting in there in an account. But what that does is it really provides that, you know, like serum of anxiety reducer? When things are going not quite right, but it also like tells you when you can expand. So when someone’s like first starting out, what I’m telling them is sort of look at your expenses as on the personal side, right. How many, how much expenses do you need to have or do you need to cover from your business every month? That’s your salary. You may be a business owner, but you’re getting a salary just like everyone else. And you don’t pay yourself more than that just because you did really good one month, you instead keep that salary the same and, as you do well, you’re building that emergency fund with that extra money. And that’s how you build the emergency fund on the business side. And then on the personal side, most people know they need to have 3 to 6 months of expenses. And I’d say that for business owners, because you don’t want the need to fix a roof to impact your business, you know, you don’t want a water heater to determine. So change the fact that how you view your business like it may- like you may need a new water heater and suddenly you may have felt great about your business and now you’re not and you don’t want that because that makes bad decisions. So that’s kind of what the backstops is, is always have these protections in place. 

 

Linzy [00:13:55] Yeah, and I love that looking at the relation between those two things, because I think first of all, for lots of folks there, there’s such blurriness between those things, right? It’s kind of like they’re not doing the regular salary. I’m like such a fan of the regular salary. I love that you said that. And that’s something that I teach in my course. That’s one of things you do at the end is like, set your regular paycheck, have that buffer so you can be taking time off and you’re not getting punished because you took vacation. You don’t need a smaller paycheck because you went away. Right. Like that doesn’t make any sense. No employer can get away with doing that to you if you’re a salaried employee. But also, what I’m hearing here is by creating buffers or backstops in both places, you protect both of those things. You protect your business and you protect your home by creating stability in both places, right. And then a personal problem, personal financial problem, doesn’t end up impacting the business because you have to like clean money out of the business or you’re just like super financially stressed, which shows up like that affects the way you can show up for your clients or the decisions are going to make in your business. You know, somebody might call who is not a good fit for you, but you’re feeling really financially stressed by this water heater. You need your place at home that you’re in a money force. You’re going to say yes to somebody who’s actually going to not be a fit and make your clinical work really difficult and make you feel incompetent as a therapist because it’s not the work that you do. Right? There’s all these like knock on effects that can happen when we don’t have that stability. 

 

Ryan [00:15:10] Absolutely. And, you know, it could like hit the fees you’re charging because you’re like, oh, well, I lost a client. Now I need to get that other client back and I’m going to charge them half the price. 

 

Linzy [00:15:22] Right? 

 

Ryan [00:15:22] Right. And then what’s that do long term? You have a number of clients that are paying half your rate. And you don’t want that.

 

Linzy [00:15:29] No, no, no. You know, stress, stress and desperation does not lead to strategic decisions. 

 

Ryan [00:15:34] Absolutely. 

 

Linzy [00:15:35] That’s for sure. Yeah. So another thing that I would love to ask you about is something that I don’t teach or touch at all, which is like tax strategy. I feel like for the therapist brain where this is, you know, therapist help situations where this is not the world that we live in. I feel like there’s this like complex web of rules. I’m almost picturing like in A Beautiful Mind, there’s all these, like, you know, equations running everywhere that is kind of like the world of taxes and making sense of it and plugging in. And something that you do as a certified financial planner is help folks understand strategic tax moves to make. So I’m curious, like, what are some of the moves that you suggest that people make regularly to your clients to help them create stability and flexibility and all those good things? 

 

Ryan [00:16:18] Yeah, this is where the caveats come in. I’m not a CPA. What I do is I look at- basically a planner, when they’re evaluating your situation, they’re looking at everything through the eyes of taxes. So how you’re saving, how you’re spending, how you’re paying back debt, it’s all through the eyes of taxes long term because we want to bring down the amount you’re paying in taxes long term. And so a CPA is really good at that year planning, whereas the planner is good for the long-term planning strategy. And so from a long-term planning strategy perspective, a few things I would say one, so a lot of people think that like you get a business and in the therapy world you have to have a business. So this is not like new. You have probably an LLC, P LLC, or an S corp of some sort, but just jumping into the S Corp or jumping into the LLC is something that you need to consider, not because those tools inherently have tax differences, but what you can do with those tools are different from a tax perspective. And so when you’re starting out, it may make sense to be more like an LLC just because you may be losing money in your business for the first year, even because you’re investing, investing a lot and clients are only starting to come in, that sort of thing. And from a tax perspective, one thing to think about is that’s okay. 

 

Linzy [00:17:44] Yes. 

 

Ryan [00:17:45] Because, if you’re losing money, guess what you’re going to tell the IRS? I’ve made no money and I don’t pay any taxes. And so so that’s fine. And but the LLC allows you to kind of bring that money, those losses directly to your personal because it’s a pass through entity like that. And so let’s say you have a spouse and they’re they have a good income and so you’re using that income too. While the LLC might be able to impact the overall family income, so the family as a whole is now paying less in taxes. The first thing I would say is determine- like look at your business for what it is right now, not where you want it to be or what it is right now, because you may be able to just get tax gains from that or protection from that. And then, you know, the other thing that I would say from a tax perspective, and I always like to liken retirement as this like, it’s like this secondary income stream, this passive income stream that people kind of forget about. And, you know, when we’re talking about backstops earlier, that’s really what retirement planning is. Because, you know, if you’re putting in $10,000 a year, let’s say, into a retirement account, and that’s growing 7%. And after ten years, you have let’s say – this is total B.S. math – but let’s just say, yeah, yeah, $150,000. Just let’s just say, well, you’re gonna feel a lot more comfortable in your business if you know you have $150,000 sitting there protecting you long term. And meanwhile, the beauty of those is if you have the right tax plan and you’re putting that money into, you know, a solo 401K, a Sep IRA, especially if your income’s little lower. So you’re not taking- I don’t want to get into like Roth versus IRA, but as long as you’re putting that into a vehicle that’s reducing your taxes now, well, you now reduced your tax impact by $10,000 a year. And that, you know, is the number then that gets evaluated by the IRS. Right? 

 

Linzy [00:19:51] So, yes. Right. And then from that, you would not be paying taxes on that money. And there’s money that’s going to be coming back to you. Right. So there’s kind of like this – this might not be the right language – but I know at a higher level of finances, you can kind of build like a machine or an engine where it’s like, I do this and I get this benefit, but then I also get this thing back, I get cash back, and then I get to think about what I want to do with that cash that I get back. Do I invest again? Do I do something else with it? You’re you’re starting to get the rules working for you. 

 

Ryan [00:20:16] Right? Yeah, exactly. And that’s really what the planning process is, is putting all those, like, engines in place. But, you know, I mean, there’s there’s tons of stuff like that. Like, like more advanced business owners with kids. Like, you can actually give your kid a job and pay them a minimum wage. It has to be a legit job. But now you have passed on that money that you were making that you were going to give your kid anyways. 

 

Linzy [00:20:40] Right? 

 

Ryan [00:20:41] And they pay a much lower tax even if they get past the standard deduction. So there’s that. There’s all the business expenses. And, you know, we can talk about business expenses, but there are tons of bizarre expenses that are legitimate that you need to spend, that you get a nice little break from. And so, you know, not avoiding those, like, embracing those is important. 

 

Linzy [00:21:01] Yeah. Yeah. And I think for a lot of folks listening, the first step would be just starting to learn what those are, right? Like, knowledge is power, start to learn what are your options and there might be things that you know you already have. One of your children is helping you already cleaning your office or like helping you with filing or something like that, that you could legitimately be paying them for that work rather than giving them allowance later after you’ve already paid taxes on that money? 

 

Ryan [00:21:24] Absolutely. I mean, I have a seven-year-old and he’s not he he’s not capable of now. But as soon as he is capable of like I’m going to put him to work because one, he needs to learn a little bit of the value of a dollar. 

 

Linzy [00:21:35] Sure, sure, sure. Yes. Yes. 

 

Ryan [00:21:37] Because the money goes into his hands and out. But yeah, like I’m sure plenty of listeners have older. Like I you know, back when I was a writer, I knew a writer who’s like, she is a profound writer, Like, she’s written bestselling books and whatnot. When she does work for clients, she’ll have her 19-year-old kid just do the first run at the block, you know, And she pays the 19-year-old that and the 19-year-old knows exactly how she wants it. And so. Right. Yeah, that’s great. That’s great. You know? Yeah, yeah, yeah. You don’t have to hire that workforce. Yeah. 

 

Linzy [00:22:09] So and with that, I don’t know if this is a question that it would be different in different states, but like, is there a minimum age for paying your own child? 

 

Ryan [00:22:17] It has to be legitimate. Like you don’t want- 

 

Linzy [00:22:19] Right. They can’t be seven. Yeah. 

 

Ryan [00:22:22] I mean, if, if my kid could truly file and like, be effective at it. Sure. 

 

Linzy [00:22:30] Okay, So there isn’t actually, like, an age, but has to be reasonable. I can’t I can’t be saying that my four-and-a-half-year-old is like mapping out my social media. That’s obviously not real. Exactly. 

 

Ryan [00:22:38] Yes. But like, you know, there’s been cases I just know that there’s been cases where business owners pay their kids like a lot of money for technical help because the kid understood computers and was a whiz at it. And the case would go to the Supreme Court even, and they would say, hey, I mean, this kid is as legit as an employee as you can find. And it was it was deemed to be okay. Yeah. So. 

 

Linzy [00:23:07] Yes, it does have to be legit. I am Canadian and Canada too, like they’re- they really cracked down a couple of years ago on income sprinkling. So making sure that, you know, we- I have a corporation that if you have anybody working for the actually doing legitimate work like you have to show some sort of record or evidence they’re doing real work and my spouse does work for me. He does our tech and he does payment stuff and he does he just filled out a form for us, for the IRS that we had to do. You know, another team member brought it. I was like, Oh, that’s a Rodrigo job. If it’s bureaucracy, that’s our man. And I got a call from, you know, the Canadian Revenue Agency, the CRA. Saying, like you need to. What does he do? Like, you need to prove to me that he’s doing the right things. And I was like, Oh, he does things I literally don’t even know how to do. Like, it’s so legit, but it needs to be like. 

 

Ryan [00:23:49] Cause and you need to have a record. 

 

Linzy [00:23:50] Because you do need to be able to answer those questions on that phone call to make it really clear that this person’s doing real work for you. 

 

Ryan [00:23:56] Yeah. And the records, the bookkeeping has to be. Yes. 

 

Linzy [00:24:00] Yeah. 

 

Ryan [00:24:00] But those are more advanced strategies. 

 

Linzy [00:24:02] Yeah, they are. They are. Yes, yes, yes. But a great example of some of the things that maybe folks haven’t thought of that might already apply to them. Those who are listening, this zoomed out perspective then that you have as a you know, a financial planner, is so valuable for therapists because I think so often we’re in kind of just like the week to week, month to month, year to year. So what is the importance of thinking about the business like really long term and how long term should we even be thinking about our businesses? 

 

Ryan [00:24:30] Yeah, So I mean, that’s kind of the unique aspect of planning is because we are not just evaluating your finances today, we’re evaluating it 20, 30 years down the line, right? We’re evaluating it for when if you are not here, like what’s going to happen to the money and whatnot. And so we see the full picture. And also because of what I do, I talk to people who are in an early-stage business, but I also talk to people who are late-stage. And therapy is kind of unique in that I talk to people who want to retire by 55 and I talk to people who never want to retire as long as they can move. And because of that, what I see is two issues. One, the lack of retirement planning, as we kind of discussed already. And then the second one is a lack of succession plan. And I think this is because there’s a lot of, you know, private practices. One person, private practice groups are practices out there and they can’t imagine the practice working without them. And that’s fine. There are certain people who could never work with an individual. And so you have to counter that in the planning process. But I also encourage therapists to kind of think about their business long term. And in terms of what- if there was someone to buy that because let’s say there’s someone willing to buy your practice for $200,000, you know, ten years from now, that could be the difference between you having a comfortable retirement and you having a very uncomfortable retirement. And so that $200,000 can be gigantic, but it’s not like a short-term thing, right? You have to build the business to be sold. You can’t just be Linzy Bonham, LLC, as you know. It has to be a name and it has to be some marketing behind it. Maybe there’s a partner, maybe there’s not, but you just have to have something. And I also encourage people to think like this because, you know, they’re just like demographically in the United States. I think Canada as well. There is a massive shift in terms of like workers right now where there’s like an older workforce that is moving out and a very young workforce, huge workforce, moving in. And so you have a mix of sellers and mix of buyers. And so it’s a really good time to kind of think about that because you need to treat your asset like an asset, the one that you’ve been building for 20, 30, 40 years, let’s say, by the time you’re ready to sell. And there is a group of young, eager therapists who you can mentor and guide and help them kind of work with patients like you work with your clients and therefore your sort of like skills and knowledge kind of move on that way. 

 

Linzy [00:27:17] And do you see that mostly being something that makes sense for folks who have group practices, like where you’re also, you know, you’re selling a business where there’s other service providing? Or do you also see that as being possible for solo practitioners? 

 

Ryan [00:27:28] Yeah, So I think it’s possible. Like again, I’m not a lawyer and I just see the long-term impact of people and I can guide them and sort of how I view a business sell. But I believe that a lot of solo practitioners could position their business to be sold. Take it, take it this way. Say you are ten, 15 years from wanting to retire and you realize you’re ten, 15 years away and you’ve worked by yourself through this entire time, but you have built a brand. It’s not just your name attached to some letters and you have been marketing that brand. And so what you’re doing is building a system to create like new clients. Okay, so now that you’re ten, 15 years out, if things are going well, let’s say you will. You hire someone, like one person, just one person. And you don’t look at this person. You look at them as an employee at first, but you also look at this person who could potentially replace you down the line. Yeah. 

 

Linzy [00:28:27] Yeah, exactly. 

 

Ryan [00:28:28] And there are ways to build partnerships in a sense that like there are there are buy sell agreements where you can set up the the sale agreement long before you’re ready to sell. So you are selling the business at a time where you’re not being rushed to the hospital or no longer there.  

 

Linzy [00:28:48] Yes. 

 

Ryan [00:28:49] And meanwhile, you can structure the payment where the business is being used for the new partner to pay you for the business. And so because of that, like, there’s some great ways where even if you’re willing to, like, create some marketing around it and really build a brand and add that little mentorship aspect, you could it is very, very possible. And if you need a coach for marketing, you know, there are plenty of coaches out there as well. 

 

Linzy [00:29:17] Yeah, yeah, yeah, certainly. That’s such an interesting idea and such a, I think, an untapped financial opportunity. Right. And like, and what I’m hearing with that is that’s not something you can just decide to do because you’re 70 and you’re like, whoa. I’m like, beyond done, right? This is something you start to think about 15 years out, ten years out, and that’s where you could, if you are working under your own name, you can shift to a company name and start and start marketing the brand instead of yourself. Bring in a partner. Like this is like long a long term strategy. But what I’m hearing is it could be a very, very fruitful strategy, which could have a huge impact on your retirement. 

 

Ryan [00:29:50] And now, you know, there are more buyers out there as well because there’s tech companies getting into the space and they may want your practice just for the clients. And so it does create opportunity, but it is a long term thing. And I think honestly, when someone gets 25 years in, I think it’s an invigorating thing because you need a change. Yeah, you need to kind of spice it up. And then- my wife had a therapist who passed away and it took her three years to find the other- her next therapist. And this is a way to help your clients as you are thinking of moving away as well. 

 

Linzy [00:30:28] I love that. Well, Ryan, thank you so much for coming on the podcast today. 

 

Ryan [00:30:34] Any time. Always willing to talk about money. 

 

Linzy [00:30:35] Me too. Me too. For folks who are listening, if they would like to find you, get further into your world. Where can they find you? 

 

Ryan [00:30:42] Sure. So I work for United Financial Planning Group. I’m a planner there, but I actually have a personal site called Thinking Cap Financial dot com. And if you want to go to thinkingcapfinancial.com/checklist, I’m sure we put it in the show notes. Hopefully, you know, just leave an email and I will send you a checklist of things that a therapy owner should know should do from a financial standpoint. And by doing this, I mean it’ll put you 90% ahead of the game. 

 

Linzy [00:31:11] Yeah. And Ryan, are you personally able to work with folks anywhere in the United States? Is there a certain state? Like who can you work with? 

 

Ryan [00:31:20] I can work with anyone in the United States. If there is a state that I am not able to work with, I will file the one form to then work in that state.  

 

Linzy [00:31:28] You’ll do the one piece of paperwork. Cool cool. 

 

Ryan [00:31:29] There’s like three or four states out there, otherwise I can work anywhere. 

 

Linzy [00:31:33] Awesome, Great. So we’re going to put that link in the show notes. So if you want that checklist from Ryan, you can go over to the show notes and we’ll have the link there. Thank you so much for joining me today, Ryan, Thanks again. My conversation with Ryan really brings me back to once again reminding myself, reconnecting with how important strategy is when it comes to money. It’s so easy for us to be in that again day to day, week to week, month to month. This was a good week. This was a bad week. This is a good month. But money builds up over time. And the decisions that we make when we find the right strategic decisions for ourselves, whether it’s a sustainable amount that we can set aside every month for retirement, putting it into the right kind of account that makes sense for our financial situation, whether it’s like some of the little strategies we talked about, like actually paying your kid who already is actually helping you in your business to do work for you. Paying them in a way that’s going to save your money, your family taxes, or having the right tax structure that’s going to save your family money and then putting those things into investment towards the future, like those moves that you make on really like a monthly basis is how I think about those add up over not just like tens or, you know, dozens of weeks, but hundreds of weeks that you’re going to be working and thousands of weeks actually, and will eventually turn into a big financial result at the end of your career. But this suggestion that he had to around succession planning like kind of blew my mind a little bit in terms of private practice and like, yeah, you have built a valuable asset. So how can you, ten or 15 years before you’re ready to stop working, set yourself up to actually get some money back from all of the work that you’ve done, building a reputation, building a way of serving clients that people love. How can you actually turn that into something that can benefit you financially, help you create more financial stability at the end of your life, but also ensure some continuity for your clients when you’re coming into your retirement years and set up a new practitioner, a young practitioner, to thrive from the beginning of their career by letting them buy your business and do work in the great way that you do work. Take on a style that’s like your style so that your clients have that continuity of care. A young clinician gets a thriving practice from the start and you have more money to have stability and comfort in retirement. Very smart, very strategic. I really enjoyed my conversation with Ryan today. You can follow me on Instagram at @moneynutsandbolts. And if you’re enjoying the podcast, I would so appreciate if you would take 2 minutes, 2 minutes to head over to Apple podcast and leave a review. It is the best way for other therapists and health practitioners to find us and be part of these conversations. Thanks for listening today. 

 

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Hi, I'm Linzy

I’m a therapist in private practice, and a the creator of Money Skills for Therapists. I help therapists and health practitioners in private practice feel calm and in control of their finances.

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Deepening Expertise for Business Excellence with Ali Shapiro

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Deepening Expertise for Business Excellence with Ali Shapiro

Episode Cover Image for Deepening Expertise for Business Excellence with Ali Shapiro

 “At the time, it was the beginning of the online entrepreneur, and a lot of people were investing in marketing, and I invested in grad school. And I had to put it on interest-free credit cards and do the shuffle because I was not going full time, and I was building a business on the side, but I really think focusing on mastery was a longer term play.”

~Ali Shapiro

Meet Ali Shapiro

Ali is the host of the top-ranked podcast Insatiable (https://alishapiro.com/podcast/), a holistic nutritionist, integrated health coach, and rebel with a serious cause.

She’s academically, practically, and empathetically aware of how the medical system, diet culture, and body positivity movements all have their own flavor of crazy.

Ali developed Truce with Food while in graduate school at the University of Pennsylvania, where she drew from her decade plus of working with real life clients and her own personal healing journey from emotional eating and having cancer as a teenager.

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Connect with Ali

Ali is launching a new cohort of her Truce Coaching Certification, check that out here: https://alishapiro.com/truce-coaching-certification/

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Episode Transcript

Ali [00:00:03] At the time, it was like the beginning of like the online entrepreneur. And a lot of people were investing in marketing and I invested in grad school and I had to put in on interest-free credit cards. Do this shuffle. Because I was not going full-time and I was building a business on the side. But I really think focusing on mastery was- it was a longer-term play. 

 

Linzy [00:00:28] Welcome to the Money Skills for Therapist podcast, where we answer this question How can therapists and health practitioners go from money shame and confusion, to feeling calm and confident about their finances and get money really working for them in both their private practice and their lives? I’m your host, Linzy Bonham therapist turned money coach and creator of the course Money Skills for Therapists. Hello and welcome back to the podcast. So today I’m having a conversation with Ali Shapiro. Ali Shapiro is the host of the top-ranked podcast Insatiable. She’s a holistic nutritionist. She’s an integrated health coach, and she’s also a rebel with a cause. Today, Ali and I get into- we go a lot of places. It was a really interesting and kind of far-ranging conversation, digging into talking about the money stories that we inherit, that we bring into our businesses, talking about their work and how it’s devalued. Talking about investing in mastery as like a financial investment that you can make, really investing deeply in your own skills as a great way to invest in yourself. Talking about empathy and money and connections between money and food. It’s a rich tapestry, in my conversation with Ali today, with lots of interesting stops along the way. I really enjoyed the conversation. Here is my episode with Ali Shapiro. So, Ali, welcome to the podcast. 

 

Ali [00:02:04] Thank you so much for having me, Linzy. 

 

Linzy [00:02:06] I am excited to have you here. We were just chatting off mic about our various connections to other amazing women that we have in common. So this is a treat to get to have a chat with you and talk about money and your relationship to money and your like trajectory and what you’ve done. So just to kind of set it up. Ali, I’d love to hear a little bit about what your trajectory has been as a health practitioner, a holistic nutritionist into now a coach. 

 

Ali [00:02:33] Yeah. Probably the most useful place to start is like 2015, where I didn’t think I really had to think about my relationship with money. I started my business. I left my corporate job in 2007, and just that passion and wanting to help people was my business plan. 

 

Linzy [00:02:49] Yes. 

 

Ali [00:02:51] And I thought of myself as quote unquote, good with money. I came from a middle 11class background in the eighties and nineties when middle class was, you know, still a possible upward mobility path, at least in the States. It’s less and less so these days. And I had internalized those ethos of you don’t spend more. You cut back. You cut costs. And so I was- so I had run a business successfully profitable since day one, was hustling as hard as I could because I also was middle class. And so working hard was another ethos that that you really learned. And in 2015, I basically hit this wall of having a ton of clients, but being like, I’ve hit a ceiling with my time and also financial income. And part of this was realizing that when you’re doing something like therapy or coaching or even health, it’s not as valued as other things. 

 

Linzy [00:03:47] Yeah. 

 

Ali [00:03:48] Caretaking – we’ll just put caretaking and healing – is undervalued in our culture. And so I started and my accountant was like, look, you can’t cut back anymore. Like I was not- I’m not a spender, I’m a minimalist and I’m going to be good, right? And so I was sort of like, What am I doing wrong? What am I doing wrong? Kind of looking at myself, thinking I was missing something, missing something. And I came across this study from Dartmouth University that they were trying to study this like entrepreneurial gene. They were looking for an entrepreneurial gene, like what makes people great at entrepreneurship? And what they basically found – and this has been replicated in several other studies, is that it’s family money and the connection. 

 

Linzy [00:04:33] That’s not a gene. 

 

Ali [00:04:34] 80% of people who start businesses have family money and thus the network as well. And I went from all of a sudden, what am I doing wrong, to, oh, my God, you don’t have family money and you’re still here. So it was this like realization that a relationship with money was something that I had to, like, grapple with. Not that I was just good with money, but that I was going to have to, like, understand things that perhaps people who were born with money learned that I did not learn and that I was also terrified of. So that’s kind of my- and it wasn’t like I was in dire straits or anything. So because when you’re in dire straits, you dive deeper in, you know? 

 

Linzy [00:05:14] Yeah, yeah. 

 

Ali [00:05:15] But for me, I was like, I have to stop thinking like I’m middle class and that all I can do is cut back more. Right. How can I grow and spend in still a discerning way? Because I think one of the advantages of growing up middle class and not having a lot of capital in your business is you become a lot more discerning of money. 

 

Linzy [00:05:38] Yes. 

 

Ali [00:05:38] So that is kind of where I think really understanding that our relationship with money and being conscious of it like really took hold. And I had that realization and that. Aha. But also realizing like there’s some stuff I have to learn to quote unquote be better with money, not just good because I’m not in debt and I’m paying my bills. 

 

Linzy [00:05:59] Right. Yeah. And that’s an interesting kind of thinking there I’m noticing, like the middle class. It’s like, what do you do? You just- you spend less, right? Like, you don’t necessarily think about expanding all that much. And when you’re saying middle class, you’re like, I’m hearing more like, like lower middle class. Like, tell me about kind of what that looks like just for folks listening so they can think about like, Hmm was that me or is that different than my financial situation growing up? Yeah. 

 

Ali [00:06:23] Yeah. So my parents were city schoolteachers, which are even more underpaid than suburban schoolteachers in general. 

 

Linzy [00:06:30] Yes. Yes. 

 

Ali [00:06:31] And my parents, neither of them came from money. My dad actually grew up in the projects, a single family household, and my mom was one of nine kids and she was the first in her family to go to college. And she worked overnights and, you know, as a waitress and has really never stopped hustling. So I feel like my parents were comfortable with money once I was in college. 

 

Linzy [00:06:59] Isn’t that happened? I’ve noticed a trajectory in my own parents like their financial life and then my own financial life where they grew up working class. My mom grew up on a farm with very, very little money. Like, very frugal. Yeah. There you go. So very frugal. So that side of the family, it’s all about like frugality and like, you know, really just taking care of the things that you have because it’s not like more things are going to come along. Right. And then my dad grew up very working class, like auto mechanic, working class, right? So this very kind of like, rough like, you got to be tough. Don’t get paid a lot, but you got to work really hard with your body. You know, there’s like things like, I feel like alcoholism that goes hand in hand with that kind of like hard mechanical work. And so they kind of had this. And when I was growing up, they were kind of like moving up slowly while I was there. Now my parents are upper middle class, but I wasn’t there for that part. But it is interesting to see how like where we hit our parents life, like the arc that we hit, gives us a certain experience and we inherit a certain story from them while we’re like little sponges, you know, while the kids that can be very different than the way they might talk or think about money now as they’ve kind of worked through their financial trajectory, whatever that’s been. 

 

Ali [00:08:07] Totally and the conditions are different. Like I had cancer as a teenager and my parents health care bills because they were at a teacher’s union were manageable. Yes. And I think about that now. If that were to happen to someone in my family, I mean, that would- that might bankrupt us. Right. So it’s like they had those in America. We had much more of a middle class then and a safety net that is no longer there. So, yeah, even like we’re trying to decide where to send my son to school and it’s like, well, we just went to public school. Like, I had never thought that I would send someone potentially to private school. Yes, but the state of public education and we live in a city. And so it’s like all these different decisions that I never thought like- never even considered based on the changing culture and safety net in America, what has not been invested in is now coming home to roost. 

 

Linzy [00:08:57] So yeah, that is such an interesting distinction too, between those like again, systemic, like what’s been happening systemically. So it’s like your parents had this certain kind of health care as part of their employment that creates a certain kind of stability. So there was less cash, but there was more insurance there, there’s more safety. And now what I’m hearing is like, you know, there’s more cash like maybe in your situation or lots of folks have more cash, but there’s less safety net for a lot of people who are in, you know, regular kind of employment. They’re not taken care of in the way they used to be. So there’s a different kind of instability there. 

 

Ali [00:09:29] 100%. 

 

Linzy [00:09:30] More cash in hand, less safety. Yeah. Okay. So, you know, thinking about your business, like what has been for you the key to financial success and like getting where you are today? 

 

Ali [00:09:45] Yeah, I think the first thing is I focused on mastery. So when I was coming, when I was coming up, I went into a holistic nutrition school and it was amazing in that I didn’t go there to change my career. I went there to try to like end my disordered eating and heal. I had all these health issues from my chemo that I didn’t know. It was like ten years and I was- IBS, depression, all these things. But so- that was great. But at the time it was like the beginning of like the online entrepreneur. And a lot of people were investing in marketing and I invested in grad school and I had to put on an interest free credit card because I was not going full time and I was building a business on the side. But I really think focusing on mastery was- it was a longer term play. Like I’m like, I want to do this for life. 

 

Linzy [00:10:31] Yeah. 

 

Ali [00:10:31] So that was really helpful. And that also helped my marketing. I was clear in my marketing. I had a true market differentiator, like I could truly make- offer something different, not just put a bunch of bells and whistles on it. So once I felt like- and again, you don’t have to wait until you feel masterful, because every year I’m like, Oh sure, I said- five years ago I would have said it differently or I feel I have more skill. So I think that was really important. And I think in that mastery it enabled me to scale the change process, which is highly individualized. My process meets people exactly where they are. So it’s not a formula, it’s not tools, it’s not rules. Because what I want actually to do is free people and make them feel that they can make more what we call, like psychologically flexible decisions. So it’s not about telling them what to do, it’s guiding them to their own agency. And so figuring out how to scale that, especially into groups, has enabled me to work less, make more, and also give me the- afford me the ability to be accessible to people who need scholarships or whatnot, because I do not believe that, you know, well, if someone wants it bad enough, they’ll find it, they’ll make it work. 

 

Linzy [00:11:45] Just get another job to take your course. 

 

Ali [00:11:47] You know. And I don’t want them to do that. 

 

Linzy [00:11:49] No. 

 

Ali [00:11:50] And I know how hard people work for their money. So I think that mastery enabled me to then get strategic of groups. And the interesting thing is, thinking of talking about systemic issues, especially in America and I would say North America probably where you live as well. Is this like even the way the health care system is set up? It’s like individual sessions, like that’s what you do. But, you know, when you really think about healing, especially the work that I do, being in a group with other people accelerates it. So understanding again that it’s this win, it’s this triple win for your business, your clients, and your bottom line. 

 

Linzy [00:12:25] Right. 

 

Ali [00:12:25] Of having something that you can scale that meets people exactly where they are. And so I think that- and then once I was able to, again because I still don’t just shell out money to spend on anything. Once I was like, oh, this is really working. Then doubling down on what works for me to get clients. And it’s like podcast interviews like this and teaching, and so focusing, doubling down on what works and not what like every new shiny, Oh, you need this, you need this idea. 

 

Linzy [00:12:55] Shiny objects. Yeah, yeah, yeah. 

 

Ali [00:12:57] Is really, I think, able to slowly grow into in the nervous system world like they name it titrating, where you’re like slowly building your capacity. And that is what I see, you know, happen for me. Like when I started doing groups, it was like, okay, I went from like around 60 K a year to like 80, 90, right? It was like, oh, okay, yes, I can, you know, and now I can spend a little bit more on this and that and then it’s like, okay, then I’m over six figures. But it took me up until like 50, 60 to get mastery that I was comfortable with, with what I was, the value I was offering. And then testing out how do I grow that? And then once you know what works, then you just double down on it.  

 

Linzy [00:13:41] Yeah, yeah, yeah. I mean, I love that reframing, of mastery being the root of this. I just, I just literally yesterday started reading Deep Work. I don’t know if you’re familiar with that book, but I have a friend who’s been telling me to read it for years, and she finally visited me in person and we were literally in a bookstore together. So I was like, okay, now I’m finally going to get the book that you’re physically present with me. And I read it last night, and even just the act of reading the book, I was like, Oh, I’m getting the slowing down and deepening even just by like not being on my phone and reading this book and taking it in. And the argument of that book is we’re so distracted now. There’s so many shiny things that call our attention all the time. Everybody’s promising like a solution to all these problems that may or may not be problems you have, but like they’ll convince you that that’s a problem you have, that our attention is so divided that the ability to stop and focus and deepen and like learn really deeply, learn something so you can really master something is becoming increasingly rare and increasingly valuable. That’s the argument of the book, right? It’s like less people are doing it, so there’s less people who are also masters of what you’re doing. And so that’s really in demand when you can really be like, I own this and I have like really spent so much time with this and like teaching and finding the way to teach this that really lands with folks and like developing the right container or the way of doing the work. It’s so, so valuable because I think most of us, we’re moving too fast. Yeah. You know, you’re, you’re trying to do everything at once, which means you do everything with like an eighth of your attention. 

 

Ali [00:15:10] Yeah. And I think, too, sometimes I can at least speak for myself as like, you know, what got me into this? And my passion was like, my disordered relationship with food. But then I work through that and I see at least in the coaching world, I won’t say for for therapists, a lot of people, once they work through their stuff, they’re like well I’m pivoting, right? It’s like. 

 

Linzy [00:15:29] 100%. 

 

Ali [00:15:30] Yeah, Yeah. And I get that. Yes. And I mean, I have deepend, you know what like- I now train people in stubborn change or complex change. And so I still need an edge there. But it’s like getting better at that and still offering it in a way that it still interests me where it’s like my work is more about psychological safety. So like I can still talk about food, but it’s the reasons people turn to food, the reasons people have trouble with change. And so it doesn’t mean that you can’t change. It just means like I think what the deep work is saying is like, how do you bring the mastery with you into something else? And I, I do think in the online world, the climate of our culture is exactly what you’re saying. It’s like, let’s move on, let’s go fast. Like, I’ve got this. I figured it out. Yeah, It’s just things- my husband always goes, Ali, things are going to take the time they’re going to take. And I’m like, I hate that. Yes, but yes. 

 

Linzy [00:16:24] Right. You know, it’s like, yeah. 

 

Ali [00:16:26] And it does take I mean, it took me like ten years of mastery, you know, and and all that stuff, But it’s really rewarding. Now, 16, 17 years in, I feel like it’s like the oak tree metaphor. Like it’s really the solid roots are taking care of me, right? And it’s like, okay, like, you know, I think at least in coaching and I don’t know about therapy, but it’s like, Oh, you think you should be good and be able to charge. Like you have all these people telling people, just charge more and like you’re worth it. It’s like, wait, there’s a value in the market too, to what you’re offering. Yeah, but also you would never go to a corporate job and think that you’re the top or the best within two or three years. Yeah. Like, you know, there’s this, like, distorted like. Yes, there is. 

 

Linzy [00:17:08] Yes. 

 

Ali [00:17:09] There’s a lot of like also, I think people, therapists and coaches, often undercharge- the ones who are really good. 

 

Linzy [00:17:15] If you’re really good, you’re probably not charging enough. Yeah, yeah, yeah. It’s so true. Because I think also, you know, when you are really engaged with something deeply, you also know how much you don’t know, which means you tend to focus more on what you know you don’t know. You tend to devalue what you do know. And you’re like, well, like I hear this all the time from folks where it’s like, Well, I want to raise my rate until I do this like whole other modality training that’s like, Dude, you’ve got this modality which you rock at already just because you’re not trained in the new hot modality that’s come up doesn’t mean you’re not amazing at this rate. Like, but just like there’s something, there’s something about holding still and like sinking in that I think can be really difficult as a healer. And sometimes I think too, with the folks that I tend to support, they do tend to be perfectionistic. So if something gets kind of easy, then they’re like, Well, I have to move on to something else that’s hard. Like they’re looking for the hard, they’re looking for the hard. But like, I love what you’re describing here where rather than a like pivoting away where it’s like, well, I know have a good relation with food, so that’s not interesting anymore. I’m going to move on to this other topic that’s now interesting to me. It’s like you can sink into that topic and look at how to, like, teach. What I’m hearing in part is like, now you’re teaching more of like what’s underneath that issue and you’re teaching it in this new, different expanded way. So there’s still lots of newness there, but you’re still you’re staying in your your content expert area that you’ve spent more than a decade honing knowledge in. 

 

Ali [00:18:37] And I think you put bring up such a good point about us, those of us who are healers. If you’re a healer, you have a creative spirit. I mean, that is what healing is, right? And I think what gets mixed in is this like, I need a creative challenge. But if I view perfectionism or I have beliefs that it has to be hard, which often money, money beliefs or like, you know, if you’re middle class, look, yes, it has to be hard. 

 

Linzy [00:19:00] Yes, work is hard. 

 

Ali [00:19:01] But I think it’s discerning like, oh, there is this creative impulse that to like, deepen. And then my protection strategy, I call them protections, like perfectionism is a protection strategy, right? It’s like, oh, that’s making me go in a different direction. Versus like for me, it’s like, okay, the challenge in my business was engagement. Once people found me, they loved it. They’re like, This is what I been looking for. I didn’t even have language for it. And then sales are just like, you know, I don’t do that. I call it the bro marketing sales where I like pressure people, but I always had a challenge with the top of the funnel because I like to go deep. I like to go nuanced. 

 

Linzy [00:19:36] Yes, right. 

 

Ali [00:19:37] And so it’s like, okay, redirect that creative challenge towards the part of your business that isn’t working right. 

 

Linzy [00:19:43] That needs the attention. 

 

Ali [00:19:44] Rather than like pivoting. And I think with what I found because I used to think like there were all these new modalities and all this stuff and granted in my certification, it’s the entire blueprint of change. And so there are tools that fit into that. But I found that the deeper mastery you have, you can see where your mastery is already aligning with what’s marketed as new and interesting, right? It’s like, Oh, I’m just saying this in this way, or yeah, this can augment this, but it’s not that I have to like leave my current expertise and I have value in that current expertise. I would just encourage people to find where the business challenges and use their creativity there. 

 

Linzy [00:20:23] Right. Yeah, Yeah. You don’t have to walk on to some other, you know, topic content area. Yeah, yeah, yeah, and I think that this- there’s something here too, Ali, that I think is applicable to money in general too, which is I think sometimes it’s like that steadiness that really adds up over time, right? Like the steadiness, like the putting away $500 a month that adds up over the course of five years and ten years. And then as we want things to be like fast and exciting and new and financially, people want to like invest in the thing that’s going to make them a ton of money at once, right? Like we look for the flashy, the shiny object. You know, sometimes when people get into investing, I don’t think folks who listen to us, but certainly a lot of people in the investing world, it’s like, go for the stock that’s going to win. Like it’s like gambling, right? It’s gambling. It’s not actually investing. And there’s a lot of patience with money and I think a lot of patience with what you’re talking about of like really honing mastery and like staying there, living there, continuing to deepen that. That really, really pays off long term. But it’s not this incredible explosion of like suddenly you’re a multimillionaire. It is like it’s steady and it’s sustainable and it’s what actually gives you stability in life. 

 

Ali [00:21:31] Totally. I always tell people- like food is the simple piece and like, it’s boring, like investing in your finances like this. Everybody wants the quick rich, the quick thin, you know, it’s like, but it’s the boring stuff of like putting away in your step away from, you know, like maybe I mean, I have one client who doesn’t understand the stock market, so she invests in real estate, but it’s just like slow and steady, boring stuff. But it’s also like, I think sometimes money, food, anything we really want to change. It’s so charged and it’s like, you know, there are these boring, non-personal foundations that everybody has to do and you just have to stick with it. 

 

Linzy [00:22:12] Yes. Yeah. Build the systems. Build the habit. Yeah. I’m like, you know, what I see with money is when folks work on it, I think there’s so many parallels between money and food. 

 

Ali [00:22:21] That they’re both taboo. 

 

Linzy [00:22:22] Like, Yeah, and what I see is at first when folks approach it, there’s like lots of charge, lots of stories, lots of like, you know, childhood trauma. Like there’s lots that’s there and it feels really intense. And then as folks work through those things, build skills, start to take apart those stories. It becomes kind of neutral where it’s like, fine. And then on the other side of fine can be kind of like exciting because you’re like, Oh, I’m seeing how this like regular thing that I do is adding up, but it’s like it becomes not charged, right? And in a way that’s not as interesting, it’s not as compelling. Like you take something that was like really intense and we make it like it’s kind of a pretty much neutral to low-key positive part of your life that you can derive joy by doing the right things, but you’re not that joy every day. It’s like it just takes the pain out of it. And that’s not always exciting, you know, compared to the stories, you know, compared to the fresh diet that’s going to make you lose 40lbs, you’re gonna be a whole new person, right? Or compared to the like, you’re going to make this new course and you’re going to make $500,000. You going to be like, you know, wealthy overnight. Those are more compelling than I think what the actual healing with money looks like. And I suspect food is similar. 

 

Ali [00:23:27] Oh, totally. And I love that you said it’s about neutrality because that’s what truce with food is about. It’s like I’m not going to tell you to have peace with food. My food is medicine. Like, let’s just stop the battle and then see what you want it to be. 

 

Linzy [00:23:39] You get rid of all the bad stuff. 

 

Ali [00:23:40] Yeah. And I think sometimes that fantasy thinking is part of like the flight nervous system reaction. Like, I can’t be with what’s real. It’s like I just have to, like, escape into fantasy again. That can sometimes be productive in our past, but it’s like, you’re right, it’s just like, boring. But I think it’s freeing at the same time. It’s like once something’s neutral, you have choice over it in a way that, you know, I mean, I have this whole theory about just we’re all so addicted to intensity, so we’re like, addicted to the fantasy, then the crash and burn and yeah, but I think a lot of that is like, again, this is kind of a tangent, but is that creative energy that needs to come out, but it can just be funneled in and that’s what I think entrepreneurship is like. So once you can get out of your stories and it’s like it can be this constant creative container if you know how to channel it and like what is the real problem versus the problem for manufacturing to keep this intensity, you know, going. 

 

Linzy [00:24:39] Yeah, you’re getting out of like crisis mode. Yeah. Just kind of like strategic like, okay, this could use some more attention. How do I aim my energy towards this in a thoughtful, strategic way? Yeah. Yeah. 

 

Ali [00:24:50] And I think all of us crisis, I mean, talking about money, like, I remember like, you know, my parents didn’t get paid in the summer and it was like, are we going to make it through the summer? Yeah. So it’s like that is what I was used to was like this. 

 

Linzy [00:25:02] Oh my gosh. 

 

Ali [00:25:03]  And I would often find like I’d get money from a big launch, right? And it was like, I would definitely make sure I had enough money till the next launch. Right? But then it was like, I’m going to buy this. I’m going to buy this. Oh, I’m staying in that. Like, now I need to look for quarters in the couch because it’s the end of summer. 

 

Linzy [00:25:21] Yes, yes, yes. And I think that’s such a great example of like riding that roller coaster of intensity rather than the stability, because your parents, as an example, and this is true for for private practices as well. Right. For folks listening. Is like there are these high seasons and low seasons. And after you’ve been in practice for a couple of years, like you know what they are like, you know when your client population, like if you work with kids, you know, in the summer, everybody’s off. Like you’re not going to be seeing folks so much. You can strategize around that. But generally speaking, you’re going to know the ebbs and flows. And once you know the ebbs and flows, you can create systems that create stability. You can even that money out. So you’re like, I’m going to get the paid pay the same every month, whether it’s July or, you know, March, I’m going to like create that stability so the money’s there. But without stopping to do that work, you know, you do end up like riding these waves of like this month I’m a success, this month I’m a failure. Rather than the middle which is like things are good, things are like working out. Yeah yeah. Letting go of the intensity I think you know is a step in the healing. 

 

Ali [00:26:20] 100%. That’s a great way to say it. Yeah. 

 

Linzy [00:26:22] So I’m curious with where you are now having like, you know, walked the path that you’ve walked and started to create these, you know, because you’ve got one too many offers or maybe one offer, you know, you’ve expanded the way that you make impact. And I’m hearing did a lot of work around your own relationship with money. What is your current money edge? 

 

Ali [00:26:41] I think my current money edge is trusting that it’s okay to have more money. I know that sounds weird, but it’s often part of I think healing our relationship to money is understanding that a lot of people who historically have had a lot of money have used it not in great ways to have the power in money in not great ways. But understanding that it’s okay to have more. Even if I don’t absolutely need it, like all my basic needs are met. I mean, granted, as a business owner, you’re always having to keep the marketing flywheel going and all that kind of stuff. But 15, 16 years into this, like I’m pretty secure that my business is going to continue to be successful. I mean, things obviously change. But it’s like, I don’t really need more, but I want more security. I want more. Especially since becoming a mom, it’s like, you know, you have these like- if something happens, your day, your work productivity goes to nothing. So my life is a lot more – now that I have a child – like unpredictable. And I do want to go on like boujee vacations, you know? I mean, I don’t- I’m not really a things person, but experiences. And so I think that’s really of like understanding that you don’t have- you’re not going to be an asshole, you know, if you make more and more money. And you can be- I think sometimes I fear that I won’t relate to the people the way that because one of the things I love about myself is I can relate to people and I don’t care how much money people make or that’s- my dad, kind of always we learned about systems and structures, and growing up, my dad kind of, I don’t want to say he was like laughing at people, but the striving, he was just like, Where is everyone going to, you know, like moving money and stuff. So I don’t think people are better if they have money or anything like that. But I do worry about like, can I relate in the same way? Because even when I first started out, it was like, okay, am I going to really be able to afford the guy that I want to buy? You know, and I was like, I have the luxury. I don’t have to wait for it to be on sale. Like I can just spend money. So it’s like I already can’t relate to the old me. Do you know? 

 

Linzy [00:28:46] Yes. Yes. 

 

Ali [00:28:47] So I think that relate ability and and having enough are really my edges. 

 

Linzy [00:28:52] And I am curious like, have you noticed in yourself, I’m hearing this like lack of relating and it also makes me think of like a lack of empathy. Right. Like sometimes when we we forget what it’s like to be suffering, right? Or to have to make really hard choices. I’m curious, like, what have you noticed about that as you’ve had more like, just straight up extra money available to do whatever you want with in your life? Yeah. Do you feel like you still. Yeah. Do you have that empathy? You remember what it’s like? 

 

Ali [00:29:19] Yeah. I feel like I love that you asked that question because I actually feel like I have more empathy in a way because I know how much I had to work to get here. But I also know how much privilege enabled me to get here. I mean, I have- I came from a very loving home. I didn’t have financial, you know, investments in my business. But I had yeah, I mean, my dad was like, are you sure you should leave your corporate job? But my mom was like, Go for it. You know, like, I’ve had support. Yeah. And so I feel like I know all the work if you do not come from money. And again, even if you do come from money, maybe your family lost money. But if you don’t come from money and you want to improve your financial standing, I feel like because I’ve lived it, I know that it takes so much more than just work. Yeah, yeah. And that kind of stuff. So I and I find myself like, you know, being able to donate more- not I mean, I read somewhere in social justice, like charity is actually justice. And I was like, yes, I love that review. So it’s like, okay, I can put, especially as a mother of a toddler, I don’t have a lot of time to volunteer, but I can now put this money where, you know, I want to. So I think that empathy has like increased. But I also say that with like, I don’t like to share like some people share how much they’re spending online. I’m like, I don’t I don’t want people to know, you know. 

 

Linzy [00:30:40] Just saying yes, yes, yeah. 

 

Ali [00:30:42] I also I don’t know if it’s just like a an old taboo of money. Like like it’s also like, why are we all sharing this? Like, how do you know? 

 

Linzy [00:30:51] Yeah, yeah, yeah, yeah. And I, you know, I also I’m I’m a fan of, you know, talking transparently about money. I don’t tend to lecture on social media, but, like, that’s not my that’s not where I share anything. Yeah, like, I never announced that I had a kid, and then later I was like, well, I can’t post pictures of my two year old. Now people be like, Who is that? So I don’t I don’t live in that space personally as an individual. But yeah, I do, I do think it’s powerful because there is this like we don’t know what the person next to us is doing, right? And then what I’ve noticed is like we make up all these stories about what they’re doing or we- I mean, what I would really love to see if people share is like, I spend this much this month. This is how much of it was debt or this is how much I actually managed to like service on my debt or because this is the other thing, right? Is like we see folks spending. I’m thinking about social media as an example here, and we assume that they have something figured out that we haven’t, that they’ve cracked some sort of code, that they’re able to afford these incredible things, even though we have similar businesses and like, why can’t I? I can’t afford like an amazing trip to, I don’t know, Bali or whatever, but it’s like the way the numbers shake out and I’m like, folks are accumulating just a lot of debt, you know, no judgment on that. Like debt is strategic. You know, people can use debt however they want, but it’s not it’s not as simple, as straightforward as it might look. Right. There’s more to the story. It’s a more nuanced, complex story than we get to see. Yeah. 

 

Ali [00:32:07] And that’s why learning that like 80% of entrepreneurs had family money, I was like, Yeah, Oh, I don’t even know. People are making this from their business. I mean, you know, like, I used to be like exactly what you said. Why can’t I do that? Why am I drudging to grad school on Friday night. Yeah, totally. 

 

Linzy [00:32:22] Yes. You’re comparing like your reality to their like highly curated like selective part of the story. It’s an apples to oranges comparison. 

 

Ali [00:32:30] Well, and one- I don’t know if you’ve heard of Kelly Diels but she is- I love how she talks about like I never thought of this until I learned this what she said like I think it was like ten years ago or maybe I can’t remember all this time anymore, but how a lot of those signals of wealth manufacture like fake authority. And I never thought about that. Like it’s- we have this unconscious belief that, like, if you make more money, you somehow know something or you’re better. Right. Because at least in America, I mean, I think it’s crumbling. But the meritocracy belief of like, if you have a lot of money, you’ve earned it and you work for it. 

 

Linzy [00:33:06] Yeah, you’re better then. Yeah, you’re. 

 

Ali [00:33:08] Better than versus like the hardest working people in America are the poorest. 

 

Linzy [00:33:14] 100%. Yes. Yes. 

 

Ali [00:33:15] But I never thought of that as like, oh, showing that wealth makes people think like, I just haven’t connected it, you know? 

 

Linzy [00:33:22] Mm hmm. Yeah. There is a certain type of, like, privilege that you’re trying to access or that could be accessed by showing this off in a certain way. Makes it look like you are doing really well or. Yeah. Yeah, you’re. It’s kind of this is a thought that and I don’t know if this is going to fit, but I’m going to I’m going to share it. I read a great article from a writer that I follow, a British writer, and she talked about how when people share about losing weight, it’s like I had a baby and like, you know, they’ve gained like 20lbs for having a baby. And they’re like, I’m just not happy with my body. Your body’s fine. I’m just not happy with my body. I want to get back to where I was. And she was like, We have to be honest with the fact that, like, people are trying to reclaim thin privilege, like that’s what they want. They want to go back to the privilege that they used to have and like go back to the system that privileges folks whose bodies who look a certain way and they want to regain that privilege. And I think about that sometimes with like wealth signaling is like you by sharing this, like you’re saying, like, I have privilege, like I am privileged, I have earned this, I am better than I am what is right And like, yeah, what are you trying to accomplish with that? Which is like, I ask myself a lot when I share anything on social media as part of our brand is like, What am I trying to do? What am I trying to get out of this? Asking yourself that question because it’s yeah, it’s like complicated, thorny stuff. 

 

Ali [00:34:37] It is. And you know, it’s funny that you bring that up because I’m listening to this podcast called Classy right now, and it’s all about class, which is all about money, you know, and obviously in America, especially about race as well. But yeah, you were talking about how most people want to believe they’re in the good moral center. You know, so it’s like and I’m like, oh, my God, That’s how I felt. That was part of my money blind spot is like, I’m good because I’m not making so much money and exploiting people. Right? And it’s like my business could ever I mean, you can always exploit. I pay you, like, by. 

 

Linzy [00:35:10]  Whatever. Yeah. 

 

Ali [00:35:11] But then you don’t want to be seen as like poor and quote unquote bad, you know. But he was talking about how, like even people who are like, uber wealthy, they think they’re in the moral center, you know, like. Yes, But it’s like the problem. What we have to do is just take morality out of it. 

 

Linzy [00:35:25] So much to think about, so much to talk about. But we should start to finish up. Ali, thank you so much for joining me today on the podcast. If folks are interested in finding you and following you, where can they do that? 

 

Ali [00:35:37] Yeah, yeah. So I run a truth coaching certification, which helps people learn the structure of complex change. So whatever, they’re trying to help with people so they can scale to groups and incorporate their tools in everything. And you can find that at AliShapiro.com/truth-coaching-certification, it’s trauma-informed, it’s ICF approved, and then they can sign up for my web, you know my newsletter listed Ali Shapiro dot com and then I have my own podcast, Insatiable, but that’s more about food and the root causes of why we battle food. And then I’m on Instagram and @AliShapiro, but I’m not there all that much because of what we’ve talked about. 

 

Linzy [00:36:20]  Thank you so much for joining me today, Ali. 

 

Ali [00:36:31] Thank you, Linzy. This was so fun. 

 

Linzy [00:36:46] I loved this focus that Ali has on mastery and really sinking into your mastery and what you own. And what I was thinking about is really distinguishing between deepening your skill set and really sinking into a niche. How that is different than taking every exciting clinical training that comes your way. I really want to distinguish those things because I think that as healers, as therapists, as health practitioners, like I mentioned in the episode, you know, we so often focus on what we don’t know and we so often want to be better. You know, there’s another piece there which we often feel not good enough. We’ve often our caregivers as a way to feel valued. There’s so many layers to it that can lead us to trying to do everything for everybody. And what I love about what Ali suggested of really investing in yourself is what I see. There is a deepening of your skills, really sinking into your niche and really owning your niche deeply and being the best at what you do rather than trying to be able to do everything. And I think that not good enough can lead us to try to do everything because we see our colleague down the road who’s doing this like really cool therapy that we want to be able to do too. Or there’s a new modality and we want to know how to use it and be able to be part of those conversations. But when you really hit on what you’re really good at, what you love to do, there’s so much there to dig into and explore. And I also loved Ali’s suggestion of just like staying there and you can deepen the work that you’re doing. You can do it differently. You can work with that same population or work with that same topic in a different way. You can turn to therapy, the work that you do into like workshops, groups, a course, you know, it doesn’t mean there’s not new learning and creative stuff to do, but kind of staying in that one place and getting really good at something financially and energetically is a really good investment for you to make. So, so many, so many things that I could be reflecting on here after my conversation with Ali, but just really, really enjoyed my talk with her today. You can follow me on Instagram at @moneynutsandbolts. And if you’re enjoying the podcast, I would super appreciate if you would leave me a review on Apple podcasts, can jump over there. It will take you literally 3 minutes. If it takes you more, you can email me about it. I’d love to hear about it, but I suspect it’s going to take you only 3 minutes to leave a review on Apple Podcasts so other folks can be part of these conversations. Thanks for listening today. 

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Hi, I'm Linzy

I’m a therapist in private practice, and a the creator of Money Skills for Therapists. I help therapists and health practitioners in private practice feel calm and in control of their finances.

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Financial Strategies for Private Practice Owners with Andrew Riesen

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Financial Strategies for Private Practice Owners with Andrew Riesen

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 “If it looks like a business expense, smells like one, and feels like one, run it through your business bank account. Whether it’s accounting software you have on the other side or a spreadsheet, all of that is great for wherever you might be, let your account or the individual that you’re working with at the end of the year help you understand whether or not this might be a write-off, but take advantage, run those expenses through, and you can always adjust them out if it turns out that it’s not a deduction or a tax write-off at the end of the year.”

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Find tools and resources from Andrew and his team at: joinheard.com or follow them @joinheardinc 

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Episode Transcript

Andrew [00:00:01] If it looks like a business expense, smells like one, and feels like one, run it through your business bank account, whether it’s, you know, accounting software that you have on the other side or a spreadsheet, all of that is great for wherever you might be. Let your accountant or the individual that you’re working with at the end of the year help you understand whether or not this might be a write-off, but take advantage, run those expenses through and you can always adjust them out if it turns out that it’s not a deduction or a tax write-off at the end of the year. 

Linzy [00:00:28] Welcome to the Money Skills for Therapist podcast, where we answer this question How can therapists and health practitioners go from money shame and confusion, to feeling calm and confident about their finances and get money really working for them in both their private practice and their lives? I’m your host, Linzy Bonham, therapist turned money coach and creator of the course Money Skills for Therapists. Allow. And welcome back to the podcast. So today we have a conversation with Andrew Riesen. Andrew is the CEO and co-founder of Heard, which is an accounting bookkeeping software company for therapists. Prior to our conversation today, you will hear me realizing this. I didn’t realize that they had actually built their own software to make it easy for therapists to have their financial information presented to them and to share information with their team. So cool. It’s always exciting to see folks from other professions stepping up to help therapists specifically and the ways that we relate to money. So Andrew and I today get into two things. First of all, we dig into some of those best practices to get started. When you are starting your private practice and setting up your finances. And they do apply to if you’ve already been in practice for a while. So we get into a key thing that you want to have in place to have clarity with your private practice finances. And then we dig into the SCorp question. So for Canadians listening, I know SCorps are an American thing, but in the conversation about SCorp status, we really get into some of the ways to think through making decisions about your business, about your business status, how to work well with an accountant. So we address this question of when to think about becoming an SCorp for American therapists. What are some of the things that go into that decision and got into it in quite a bit of detail today. Lots of food for thought. So if you are considering switching to SCorp status, wondering if that might apply to you, and you’re an American therapist. Or you’re a Canadian therapist and you would just be interested in learning more about how do accountants’ brains work, how do we work well with accountants, how do we know if we have somebody who is a good fit to be making these collaborative decisions? There’s going to be lots in this episode today. Here is my conversation with Andrew Riesen. So, Andrew, welcome to the podcast. 

Andrew [00:03:04] Thank you for having me, Linzy. I’m very excited to be here. 

Linzy [00:03:06] Yes. So you are from Heard Accounting, which is I’m going to say Heard is a name that I started hearing like maybe six months ago, maybe a year ago, of like therapists coming into my course or just like in the space working with you folks. So folks who don’t know who you are. Can you tell us a little bit about Heard accounting? 

Andrew [00:03:25] Yeah, absolutely. So Heard is a software and services business. And the way that I would describe us very quickly in a sentence is we are the accounting and compliance solution for therapists that are operating an independent practice. And what that means is we have built software that makes it really easy to set up a new business, track your income and expenses, figure out how to pay yourself on a monthly basis, handle things like quarterly taxes and annual taxes, and we recently launched payroll embedded in our service as well. And the benefit of working with us is, of course, you have a whole slew of accountants on the back end that are able to support you throughout the year, whether it’s a tax advisory question or a bookkeeping-oriented question or a tax planning question. 

Linzy [00:04:14] Okay. I did not know this. This is illuminating for me. So. So you folks actually have a specific software that you’ve created for therapists or like, tell me more about that, that piece, the software. 

Andrew [00:04:24] Yeah, exactly. So we built so basically like the quick tldr here is we decided that we wanted to rebuild our own accounting software after in the early days setting up a bunch of folks on QuickBooks and quickly learning that QuickBooks is an overly cumbersome, very challenging piece of software to use. 

Linzy [00:04:48] Yes. 

Andrew [00:04:49] Challenging enough for accountants to use as-is. And so when the clinicians jumped in there, they were like too much going on, don’t know what to do, don’t know how to process. And so we decided that we were going to rebuild the accounting software. And so getting ultra nerdy here, we rebuilt the kind of general ledger, income statement, the balance sheet, profit and loss, all of the fun stuff that is in the reporting, to really be able to drive more specific insights to therapists to simplify the way that they use it and to just start building a more kind of industry-specific solution for them that’s going to be tailor-fit to their needs at a better price. 

Linzy [00:05:27] Okay. Okay. You took my ten-year project off my plate, so I maybe I don’t have to do that now. 

Andrew [00:05:31] Well, we can collaborate. 

Linzy [00:05:32] Which is great. Which is great. Yeah, yeah, yeah. For a few years, I’ve been like, one day I’ll make software that’s not QuickBooks, but that’s also not a spreadsheet that, like, speaks to therapists because it’s true. Like therapists look at QuickBooks, many therapists, certainly folks who are listening this podcast, I’m sure can relate. They look at QuickBooks and their brains explode because as you say, it is cumbersome, right? Like it’s full-suite accounting software. It’s like all the bells, all the whistles, and therapists need so few of the bells and none of the whistles for what we do. But it is a real barrier to folks getting clarity on their numbers when they’re trying to use QuickBooks and it’s just not clicking for them. So I’m excited to hear you folks have tackled that, that problem. 

Andrew [00:06:10] Yeah. 

Linzy [00:06:10] So if, thinking about like for folks listening, then, you know, some of the people listening might be closer to the beginning of their practices, like either like pre-practice or like just starting out, which like, by the way, people who are listening in that situation, I’m very happy you’re here. These are great things to think about at the beginning, like you’re saving yourself a lot of pain by thinking about like your systems and your relationship with money early. So from an accountant perspective, for those folks who are listening or people who are even just like a little bit of the ways in, but they’re like, I don’t think this is it. What are some of the best practices for getting set up with your private practice finances? 

Andrew [00:06:48] Yeah, and I’ll talk about this on a spectrum because I think everybody has a different place where they’re starting. And there’s also probably folks that are a little bit later on in practice that may be looking to evolve their practice or processes as well. From a financial standpoint, much of what you help them with as well. But really when you are getting started, there’s a couple of simple things that I would broadly recommend you taking into consideration, and many of them will be oriented around American practices, acknowledging your Canadian audience as well. But the first thing that I would say is a separation of church and state financially between your business and your personal. So whether you are a sole proprietor or whether you’ve set up a formal business entity to where legally you would want to have that separation of church and state to have that liability protection. Separating your personal finances from your business is incredibly important. And so let’s say that I am a clinician, I work a W2 job, I work in a hospital, and I’ve decided to just take some clients on on the side. And so I’m starting to see five clients on the side. And so I’m simply a sole proprietor in the eyes of the IRS. I haven’t set up a business entity, I haven’t done any of that fun stuff to really build structure around the practice. My recommendation: just set up a separate checking account within your personal checking account, set up a separate savings account. And I know Linzy goes deeper into the profit first methodology, which is definitely something to explore, but by doing that, you’ll be able to start tracking that income that’s coming in from your practice or your self-employment in one place. You’ll be able to centralize those expenses. So things like simple practice, your continuing education, all of your malpractice insurance, all that good stuff, and then on a monthly basis or whatever cadence is appropriate for you, setting aside money to pay into taxes throughout the year. In America, it’s on a quarterly basis. And so paying into taxes throughout the year is going to be really helpful. The reason that separating personal and business is really helpful is then when you get to the end of the year, you’re not going to be scrambling through your drawers to figure out where those receipts are. And my recommendation around this specifically is like, if it looks like a business expense, smells like one, and feels like one, run it through your business bank account, whether it’s, you know, accounting software that you have on the side or a spreadsheet, all of that is great for wherever you might be. Let your accountant or let the individual that you’re working with at the end of the year help you understand whether or not this might be a write-off, but take advantage, run those expenses through and you can always adjust them out if it turns out that it’s not a deduction or a tax write-off at the end of the year. And so that would be my broad, sweeping recommendation as to how to really kind of set up that financial infrastructure at the beginning. 

Linzy [00:09:24] Absolutely. Yeah. And, you know, it’s something that I talk about when I talk about this too, is like if that’s literally the only thing you do, it’s still going to get you so far because as you say, like I think so many folks listening can relate to that experience of like, it’s the end of the year and you’re like, Oh shit. And then you have to gather things from everywhere. And like for people who have already anxiety and stress around money, all that does is reinforce the stressful, awful experience around money, because now you are trying to basically do like an archeological reconstruction of what happened over the last 12 months. Right. So at least if you’ve got it running through that account and I like that suggestion of if you think it might be business, run it through because then you captured it there. And like your accountant can always tell you if it’s not right, like it doesn’t need to be perfect. And I think people also need to hear that it doesn’t need to be perfect. If it might be a business expense, run it through. And if it’s not, then that’s something that can be, you know, taken out of your statements when your accountant, but that at least earmarks it so you can have that conversation with them. 

Andrew [00:10:21] Yeah, that’s exactly right. And setting up that business bank account or the personal checking account, whatever might be appropriate for you with where you are on the journey, that gives you that next step in the process of being able to start setting up your accounting system. So whether you’re that individual, like me in this case, that’s working a small part-time private practice on the side and setting up a simple spreadsheet where you’re tracking the income items, tracking your expenses, and looking at how much you’re making after expenses on a monthly basis to understand how much you might need to set aside or starting to think about setting up accounting software. Having that separation will enable you to very easily go through on a monthly basis, review income and expenses, and understand what that breakout looks like. Understand how to set aside money for taxes, understand what you can take from an owner-draw perspective, and start to build towards more of a regular process of looking at your money and making decisions around your money. 

Linzy [00:11:17] Yeah, and for people who are listening, who have not done that, who have not yet created a separate bank account, and what I’m hearing here, and I think it’s helpful for people to hear this, too, if you’re just a sole proprietor, if you haven’t incorporated it like as a separate legal entity, if it’s not an LLC or PLC in the States and in Canada, if it’s not a corporation, it’s just you. It can be a personal checking account. Yeah, it doesn’t need to be a separate business checking account, which are more expensive. They make certain things easier, but you certainly pay for that. It can just be another account, even in your personal accounts, you’re saying. 

Andrew [00:11:49] 100%. Because the reason you’ll set up a separate business entity is there’s a liability protection, or the word that they use is the corporate veil that protects the assets that are included in the business entity. But then again, like as a clinician, you have liability insurance and malpractice insurance. So like the normal protections for an LLC, you don’t always protect a clinician or a license in the same way, but there are benefits to having that separation. But if you are just a sole proprietor, just having a separate personal checking and personal savings or just a personal checking, if you want to keep it simple. Perfect and a great first step. 

Linzy [00:12:25] Yeah, and I do want to add to that, just to complicate it slightly for people listening, because I know who’s listening. If you do tend to steal from yourself, like if you are somebody who like, you see the money, so you take the money, that’s where like that one extra step of putting it in a different bank gives you that extra boundary to be like, That’s not actually your other personal checking account, it is your business account. So some folks, it’s like not going to be a big deal putting it in the same bank. Beautiful. It’s together, but it’s separate. But I’m just going to speak to the stealers here. If you steal from yourself, putting it somewhere else also gives you that extra clarity and puts some extra space between the business and your personal finances. If you’re going to take that tax money and use it to buy something for your kid instead. And that’s just knowing yourself, right? Setting up a system that makes sense for who you are. 

Andrew [00:13:10] Yeah. That’s a really smart, thoughtful idea. I’m going to take that one. Thank you. 

Linzy [00:13:14] Thanks. Yeah. There you go. Now, let’s- I’m going to really lean on your accounting expertise here. Right? Because a question that I get that I’m like, that’s not for me, that’s an accounting question. I get questions a lot about incorporation. Right. So in in the States, it’s like that SCorp status is usually the next step. Right. In Canada, it’s just corporation, which, you know, that’s different country. We’re not going to ask for your expertise for Canadians. But there is this point where, you know, you have to think about do you want to take this next step into becoming an SCorp in the United States? And what I noticed with my students and the folks in my audience is there can be a lot of uncertainty and kind of like fear and really like distrust of accountants around is my accountant actually giving me good advice, should I actually become an SCorp, or is there something, you know, what’s in it for them? Because like they’re getting paid to do this work, everything becomes more expensive. So I find there’s a lot of confusion and trepidation around SCorp. So I would love your thoughts on when should someone consider becoming an SCorp in the United States. 

Andrew [00:14:18] Yeah, great question. So let’s first talk through a process of what it takes to become an SCorp, but then can dive into the depth of where that makes sense. And so the big thing about becoming an SCorp from a sole proprietor. So if you’ve already formed a business entity, forming an SCorp is fairly straightforward. It’s filing an election to be taxed as an SCorp. But at the end of the year – misnomer here, that’s very common that clinicians will come to us and say, Oh, I want to form an SCorp. An SCorp is a type of tax election in the eyes of the IRS. It’s not actually a formal business entity. And so in order to become an SCorp and be taxed as an SCorp and reap the benefits of being taxed as an SCorp, you must first form an LLC or a PLC, or if you’re in California professional corporation, every individual state has their own sets of rules and regulations as to what license professionals can be incorporated as. And so, work with a professional or dig into your Facebook group or memberships or communities to understand what folks in your state have been registered as. If you’re wanting to DIY and do it yourself and setting up that new business entity in terms of when it makes sense to become an SCorp and the benefits of being an SCorp. I guess why somebody would make a decision to become an SCorp is there’s a certain level of income that you cross to where you might start receiving a tax advantageous benefit from operating as an SCorp. And why that is, is because as a self-employed individual, as many of the Americans on this call have recognized, you have federal income tax, state income tax for our New York City folks, city income tax, and then you have this other thing called self-employment tax. This is you being responsible for paying into Social Security, Medicare, and unemployment taxes. Taxes that you would otherwise be paying as an employed individual on your W-2 in the form of payroll taxes. And so I look at those two things pretty synonymously. And so the benefit of becoming an S Corp is you’re building a tax entity or separating your tax entity in the context of employer versus employer-owner versus employee. And so when you elect to be taxed as an SCorp, you have the opportunity to separate yourself as the owner and also be the employee of the business. And so as the owner, you have tax-free distributions that you’re taking from the business as an employee. You pay yourself what’s called a reasonable salary. And I’ll briefly talk through that, pay yourself a reasonable salary of which you will pay payroll taxes against, which for the self-employed individual that’s listening synonymous in the amount, 15.3% that you would be paying otherwise if you’re a self-employed. So the difference here, let’s imagine Linzy went into practice and she had $100,000 that she was making. 50 that- we’ll assume she has no other business expenses besides payroll for the sake of the math. Okay. $100,000 she earned in gross income or total income. She had $50,000 that she determined was a reasonable salary. And typically where accountants land in reasonable salary is anywhere from 40 to 60% of overall gross income. Okay. Every accountant will probably provide you a different answer, but that’s typically where they will fall. Okay. So let’s imagine $50,000 of reasonable salary. So against that reasonable salary in the U.S., Linzy will pay federal income taxes, state income tax, snd let’s say she’s in New York City, city income tax, and then also payroll taxes. So that’s a lot of money. But of that $50,000, otherwise that’s left over or the net income or the profit in her practice she is taking that as a – after the taxes that she’s responsible for paying – taking that as a tax-free dividend or tax-free distribution. And so accountants will say tax-free dividend or tax-free distribution. But what it means is that they are no longer paying self-employment tax or payroll taxes on that owner’s dividend. They are just paying federal income tax, state income tax, and city income tax. And so in this example, very meta, high level, against that $50,000, there’s 15.3% that you’re not paying. So you’re potentially saving 7500. 

Linzy [00:18:35] Right. 

Andrew [00:18:36] Which sounds really awesome. Right. But there are administrative changes that you are making in your practice. You are adding a payroll software, you’re adding a separate business return. You’re having to approach accounting in a different way, more complex adjustments that you’re having to make. You’re probably at this point working with an accountant and maybe you were previously doing it yourself. And so there’s a whole host of costs. And certainly, if you’re going from a sole proprietor to an SCorp, administrative changes, compliance deadlines, a lot of changes that take place in order to get there. And from a tax saving standpoint, even once you factor in those administrative costs. And one thing that I would always recommend is applying an hourly rate to the amount of time that you might have to spend thinking about or being an SCorp. 

Linzy [00:19:25] Yes. 

Andrew [00:19:26] You start factoring in all of those deductions you might also get otherwise, just as a self-employed individual, and oftentimes you have to be at a pretty meaningful level of income for it to make sense for you to become an S corporation. That is not to discourage. We have lots of folks on Heard that become s corporation and see tax savings. Yeah. However, you know, for the folks that are right at that margin or right at that line where it starts to make sense, really take a step back and figure out, is it right for me at this point in time, Hey, accountant, can you give me a breakdown or understand both from a time perspective and a cost perspective what I might expect? 

Linzy [00:20:02] Yeah, because I think what I hear is, you know, people are informed about the potential tax savings, right? Like that self-employment tax even at 15%. And that’s a nice number. When you were like you saved $7500, I’m like, damn, I want to save $7500 in the year. Like, that’s great. That’s like a trip to Europe. Yeah, but as you say, like, there’s all these other costs that you’re incurring, right? So there’s an equation there of like, okay, so in this example, I’m saving 7500, but I’m paying now like an SCorp tax filing. You know, I’ve got payroll software that I’m using every month, which is maybe like 50 bucks a month. So it’s like actually running that. And I am curious if you could ballpark it. What do you think is like the base cost of having an S corp? If we think about all those new costs that pop up when you have that tax filing status? 

Andrew [00:20:47] Yeah, let’s do some mental math. Let’s assume $500 for payroll. That’s pretty standard across the year. $500 dollars for payroll for the year. You’re paying for an 1120, so a business income tax return, the average cost of an 1120 for a business tax return in the US is $1,000. That’s 1500. Let’s assume that you probably spend an additional 10 hours a year thinking about it and maybe, you know, at $200 an hour. So let’s say that’s another 2000, then you’re at about 3500. Yeah. And then maybe your state has additional compliance demands or franchise taxes associated with being an S corp and not state. So an additional thousand or 1500. So very quickly that 7500 goes down to 2000 or 2500. 

Linzy [00:21:40] So because that was like off the top of your head, that was like $5,000 associated expenses. And something that I do also hear like I’m hearing $1,000 for filing. I have also heard of folks having the experience of their accountant starts charging them more for bookkeeping because they’re an SCorp. There’s kind of like everything gets more serious. 

Andrew [00:22:00] 100%. Yes. 

Linzy [00:22:00] And so that could also be an expense that if you have a bookkeeper seeing like your annual cost of working with that person, if you’re in a monthly relationship with them, how much does that add up? Yeah, because right there, it’s like for all that work, now is a $2500 gain a year rather than 7500, but with a lot of extra pieces. So, you know, a question that I, I hear a lot and I know there’s no one answer, but I am curious if there’s a ballpark answer. And I think you know the question. Yeah, what is the dollar amount, like thinking about what’s left over, what you know, what somebody is getting paid, what is the amount that cues you to think like, okay, it’s something to start thinking about. Because there’s no cut and dry. But is it like when I’m bringing home 50 grand a year, Is it 75? Is it 100, Is it 150? When is it definitely worth having a conversation with your accountant about whether you should become an SCorp? 

Andrew [00:22:51] Yeah, I would say anywhere from probably 80,000 to $100,000 in business is when it really starts to make sense to have that conversation, because before then you start to play the math game and that number shrinks really quickly. And so at that point in time, I think it really makes sense to explore. And that’s not to say that there’s not people below, you know, $100,000 in business profit that aren’t really being benefits of being taxed as Scorp, that I’ve taken different strategies within the corporation acknowledging that there are different approaches to benefits and lots of things like that with an S corporation. But I would say right around that like $80,000 mark is where it starts to make sense to have that conversation and do some math. 

Linzy [00:23:31] Okay. Okay. Yeah. And then another piece to this equation is that like reasonable salary. Yeah, right. So there is, you know, yours is to determine what a reasonable salary is. And you said usually folks will land like 40 to 60. 

[00:23:45] Correct  

[00:23:46] That’s like it’s almost like a worksheet that you work through. Is that correct? I’ve seen it, I think, in passing. Yeah. Can you tell me a little bit more about like that process of making that decision of what is reasonable? Like how much should a therapist reasonably get paid to do the work that they do? Is it purely based on dollar amounts? Would they ever consider how many hours you’re working? Like what is that process like? 

Andrew [00:24:07] Yeah, that’s a great question. So in the like IRS application, there is like an absolute minimum salary that has to be maintained and that evolves year over year. But the reality is – and we were talking about this briefly before we got on the call – the reality is, is as with everything in the IRS guidelines or applications, when you’re making decisions about how you want to approach tax filing, it is up to you as the individual to determine how aggressive versus how conservative you want to be when you approach all of these decisions, whether it’s taking a specific travel deduction or, you know, figuring out how you want to determine the allocation of your home office deduction that you’re taking all the way back to the reasonable salary that you want to set up for your business. And so as it relates to what is the appropriate reasonable salary, we have a worksheet that we work through with all of our clients when we’re calculating this out and we’ll explain out, hey, aggressive versus conservative to us, aggressive starts to feel aggressive right around that 40% mark and more conservative starts to exist in that, like 60% range. But if you were to just broadly take a step back and say, you know, what are all the things that you need to think about, where am I located? What is my licensure type? If I were to go on, you know, indeed or hiring dot com and see what other salary is for this type of role were. Basically what you’re trying to factor in and think about is what are all of the qualitative and quantitative determinants if the IRS were to come to me and say. Hey, this doesn’t feel so reasonable. Can you provide evidence as to how you got back to that decision? You’re basically working to build a story into how it makes sense for you, right? So based on licensure type or location, there’s going to be a different impact or decision to be made around reasonable salary. 

Linzy [00:25:59] Yeah, And I think, you know, that really does point to how there is there’s a bit of an art here, in a way it’s almost like an art of storytelling, right? So it’s like you need to think about what is your rationale for having a certain – like if I’m, if I’m a psychologist and I’m working full time, it’s not reasonable that I would make $45,000 because I could just make a lot more money than that. Right? But if I’m like a youth worker, maybe youth workers do make that much, right? So but really having that rationale. And I know my own Canadian accountant for my Canadian situation has said that thinking about a real estate business, that we have a rental property and she’s like, you need to have your rationale. If you’ve got your clear rationale, then in our case, the CRA needs to fight you to disprove your rationale. Right? But if you’ve really solidified your thinking and you have your evidence, then they have to fight back on you. But if you have no reason and you’re like, I don’t know, I just thought $25,000 sounded reasonable, like it’s not right. And so, yeah, and as you’re mentioning too, with accountants, it’s like I think that sometimes from the therapist perspective, it feels like accounting is a science and numbers are a science and there’s like a right and a wrong. But the more I talk to accountants, you know, the more I see like it is an art and it is an opinion and there is stories there and there’s personal values and risk tolerance. Like there’s a lot of things that go into the advice that any accountant is going to give you, which is where I also think having alignment with your accountant is really important, right? Like you have to be on the same page about what is reasonable and you have to be ready to kind of like, yeah, sure, share a story with the IRS if they disagree with you, it’s good to have somebody that can be on the same page with. 

Andrew [00:27:30] Yeah, that’s exactly right. And we’ve had to either turn away clients or transition clients who have wanted to be more aggressive than we were comfortable with at our firm and our tax preparers were comfortable with. And so that relationship goes both ways. And the way that you described it was like probably the most thoughtfully described that I’ve heard how to think about that relationship as well. And so, yeah, definitely have that conversation. And I think it ultimately does come back to values more than I think. 

Linzy [00:27:55] Yes. Yeah. And ultimately, like your bookkeeper, your accountant shouldn’t go to jail for, you know, it’s just not worth it for them. So like, don’t ask them to do things that would actually jeopardize them. And, you know, and so finding that right fit of being in the same risk tolerance is really, really helpful. 

Andrew [00:28:10] Correct. 

Linzy [00:28:10] Okay, Andrew, thank you. This has been very informative. I think folks who are listening have just gotten a lot of information, not just into like the black and white, but like what what to consider. So I’m hoping that folks who are listening, who have had this SCorp question floating around might have some more to chew on and think about as they might be making that decision. So for folks who want to hear more from heard, want to learn more about what you folks do, where can they find you? Yeah. 

Andrew [00:28:36] Again, thanks so much for having me. You can find out more on joinHeard.com. And our amazing marketing and content team has put together a plethora of tools, resources, state-by-state guides that are leverageable templates that you can use if you do want to DIY out or handle a lot of this stuff yourself. We also have an awesome newsletter where we’re sharing content on a weekly basis and a growing Facebook community which we launched earlier this year, where I love to go on and answer questions, and other teammates and accountants at Heard will go in there and answer questions as well. 

Linzy [00:29:15] Right? Awesome. Thank you so much, Andrew. 

Andrew [00:29:17] Thank you. 

Linzy [00:29:32] The piece of the conversation with Andrew where he got into thinking about the costs, I think is a really helpful strategic way for us to be thinking about making these decisions as therapists. It can be very tempting with accountants to look to them as experts and to either like want to trust them fully and just do whatever they say or not trust them because you don’t understand what they’re saying. And the way that Andrew talked through that process is a really good illustration of how to think through the implications of making a decision for your business. With you being the leader of the business. Right. So that suggestion to think about, okay, for your situation, you know, you would be saving 15% in self-employment taxes. Thinking about what you earn and the actual amount of money that we’re talking about that you’re getting paid, how much would you be saving in taxes and then how much is it going to cost you to have this new status? How much is your your filing? How much is your accountant going to charge you for filing going forward or for monthly bookkeeping? How does that expense change? How much of your time is going to be going into maintaining this and that lets you actually make a grounded decision that’s informed by numbers rather than an emotional decision or decision based on like this is what they’re saying. So I have to do it. There’s just so much more information with that way of that will let you make a grounded decision. I love that Andrew’s response was to guide you through putting together information to make a grounded decision about your legal status, because ultimately your accountant is not the one who is going to like, benefit or be responsible for you being an SCorp. It’s going to be you, right? So taking the time to make an informed decision that makes sense and that you really can stand behind because you’ve run the numbers and you know that it makes sense for you is a much more empowered place to make that call than just basically deciding if you trust your accountant’s opinion or not. So really appreciate that perspective from Andrew. If you’d like to hear more from me, you can find me on Instagram @moneynutsandbolts. And you know what I’m going to say? If you are enjoying the podcast, please take a minute to go leave us a review. It really, really helps therapists find us. It’s the best way for new folks to find us. Live review on Apple podcast and let people know what you appreciate about the podcast. It’ll take you like three or 4 minutes and it would really make a big difference for me. Thank you so much for listening today. 

Picture of Hi, I'm Linzy

Hi, I'm Linzy

I’m a therapist in private practice, and a the creator of Money Skills for Therapists. I help therapists and health practitioners in private practice feel calm and in control of their finances.

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